Contracts are won based on reputation and lost due to delivery gaps. EventFalcon provides independent transportation consultants with a live operational platform, polished client reports, and attendee-facing tools that make them appear and operate like a full-service firm. Every event, every customer, every time.
Events managed
per year
Active clients
at any time
Chance to impress per client
Revenue depends on reputation
Your relationship with a client runs from pitch to post-event report. These are the challenges at each stage, and EventFalcon addresses them.
A client is comparing you to two other consultants. What differentiates you?
You share your experience, process, and references. So does everyone else. The client chooses based on gut feel, and you don't always win.
With EventFalconYou arrive with a live platform demonstration, including real-time fleet tracking, passenger flow dashboards, and a proposal the other two can't match.
You've won the contract. Now the client hands you a spreadsheet of 40 vehicles and 12 routes. What happens next?
Weeks of back-and-forth emails, manual spreadsheets, and version conflicts before a single route is confirmed.
With EventFalconYou import the fleet and routes in an afternoon, assign drivers in bulk, and the client sees their setup live before day one.
It's event day. Three buses are late, two routes need rerouting, and the client is asking for a live status update.
You're fielding phone calls and guessing at locations, unable to give the client a straight answer in the moment.
With EventFalconYou reroute in two taps, watch every vehicle live on the map, and hand the client a real-time dashboard of their own.
The event is over. The client wants to know it was worth it. What do you send them?
A short thank-you email and a vague sense that things went fine. Nothing you can point to as proof.
With EventFalconA polished debrief with on-time rates, passenger volumes, and route efficiency, the client can show their own boss.
Next year's event is coming up. Does the client call you again, or open it back up to bids?
You're back to square one, re-pitching against new consultants with nothing but memory to go on.
With EventFalconLast year's data is already loaded. You open next year's planning with a working template and a client who never left.
Every capability that EventFalcon provides is something you can present, demonstrate, and deliver as part of your own consultancy.
EventFalcon has been deployed at some of the most scrutinised transport operations in the world — the kind of events that define a consultant’s career.
Throughout race week, the shuttle and VIP fleets are monitored on multiple routes and at various hotels. Full live visibility, the type of operation that generates consultant referrals from hospitality partners.
End-to-end transportation visibility at a 70,000-seat multi-purpose facility. The type of proof point that immediately lends credibility to a consultant's pitch in any comparable venue.
Multi-hotel shuttle coordination for over 50,000 attendees managed from a single command center. The benchmark for any consultant proposing large-scale corporate event transportation.
Every audience in event transportation faces a different version of the same challenge. See who else we’ve built for.
Shuttle programmes at scale
High-density, zero-failure events
Recurring match-day operations
Precision, discreet tracking
EventFalcon gives independent transport consultants the technology, the data, and the client-facing tools to compete with firms ten times their size — and to build a track record that makes every future pitch easier than the last.
Direct answers to the questions consultants ask before adopting EventFalcon as part of their practice.
Yes — and this is exactly how most consultants use it. The platform is your operational capability. The NextBus attendee app is white-labeled to your client’s branding, not EventFalcon’s. Post-event reports are yours to present and share. From your client’s perspective, you are delivering a professional transport intelligence operation — which you are. EventFalcon is the engine behind it.
None at all — this is one of EventFalcon’s core strengths for consultants. The GPS trackers are vehicle-agnostic and attach to any bus or vehicle regardless of operator, make, or age of the fleet. You get a unified live view of every vehicle even when they come from three different hire companies. No operator integration or existing system is needed. Just fit the trackers and go.
Yes. Each event is configured independently within the platform — separate routes, geofences, fleet assignments, and NextBus branding per client. Your clients don’t see each other’s data. You maintain one consistent operational system regardless of how many different clients you’re working with across the year.
The post-event report covers: route-by-route performance, vehicle utilisation rates, passenger volumes by location and time window, egress timeline, any geofence alerts triggered and how they resolved, and a sustainability summary. It’s structured as a professional document — most consultants share it as their formal event debrief. Many have told us it’s the single most important tool they have for client retention and contract renewal conversations.
EventFalcon is designed to flex with a consultant’s event calendar. We offer arrangements suited to per-event use as well as ongoing access for those running events throughout the year. Talk to our team about what works for your workload — we understand that consultants operate on project cycles, not fixed annual contracts, and we structure accordingly.
Most consultants are fully operational within 24–48 hours. Platform configuration — routes, geofences, NextBus setup — can be done in a few hours once you know the event layout. GPS trackers are shipped and ready to attach to vehicles on the day. If you have an event coming up in the next week, get in touch and we’ll walk you through a rapid onboarding.
Absolutely — and this is one of the most commercially powerful things EventFalcon enables for consultants. Every event you run generates a structured performance report. Over time, you build a portfolio of comparable metrics — route performance, PAX volumes, fleet efficiency, incident response times — that demonstrates measurable, improving capability across different event types and scales. Many consultants use anonymised versions of these reports directly in new client pitches as portfolio evidence.
Send us your past event data — routes, fleet, stops. We’ll simulate it live in our dashboard, so you’ll see exactly how EventFalcon would have run your operation. Before you commit a dollar.
